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Doctor Time Report

Run a Doctor Time report to review how scheduled appointment lengths compare to actual appointment and doctor time lengths. The Procedure section of the report compares scheduled appointment lengths with the average actual appointment lengths for each procedure, and includes the number of minutes the procedure "runs long". The Doctor Time section of the report compares scheduled doctor time (as determined for each procedure in your Procedure list) with the average actual time the doctor spent with the patient, and includes both the number of minutes the doctor "ran long" for each procedure, as well as the amount of time patients were in the "Dr is Needed" Light Bar status.

Doctor time is calculated from the data collected as you process patients into and out of the "Dr. is Here" status , as well as other statuses in your Light Bar widget. If the doctor attends the patient multiple times during a single appointment (and you properly process the patient as "Dr. is Here" and "Dr. is Not Here" for each of those segments), the time spent in each "Dr. is Here" segment is added together to get the total doctor time for that procedure.

Get Started

Update Patient Tracker - You must use thePatient Tracker updating features regularly to obtain accurate data for this report. See "Patient Tracker" for details.

Run This Report

  1. Open the Report​

     - Home ribbon bar > Reporting section > Reporting > Appointment > Doctor Time > Run. (You can also use the Search field to find the report you want to work with.) You might also be able to run this report or form from your Recent Reports or Quick Reports list. See "Run Edge Cloud Reports" for details.

  2. Choose Report Settings​

    • Select the options to use for choosing records and generating this report. Choose carefully, as your selections will affect which patients are included in the report. (If the settings panel is not visible, click the Show/Hide icon in the upper left corner of the Reporting window.)

    Start / End Dates - Enter the range of dates to include on this report, or select a single date for both the Start Date and End Date fields to run the report for an individual date. You can type a date in the fields, or click the calendar icon to select a date. Your selected date or date range will appear just under the report title when you view your report; if you select a date that is not today, this date will be different than the run date that appears in the report header.

    Group by Assistant - Enable this option to group the results by assistant; otherwise, the results are grouped by procedure.

    Show Details - Enable this option to include individual patient details along with each procedure summary. When details are shown, you can click a patient name to open that patient folder.

    Office - Choose to include only the records for a specific office, or include the records for all office locations in your practice.

    Orthodontist / Doctor - Choose to include only the records for a specific orthodontist / doctor, or include the records for all orthodontists in your practice.

  3. Subgroup - You can optionally choose a subgroup to use to narrow the records to include on the report. Only records that fit your selected subgroup as well as all other report settings will be included. If you use a subgroup, the report will display the name of your selected subgroup just under the report name, so you know which criteria was used to generate the results. See "Subgroup Editor" for details.about creating subgroups.

  4. View Results - If needed, click View at the top of the report settings panel to view the results on your screen. When you run a report or form from your Recent Report list, or when you run a Quick Report, the initial results are sent to your screen immediately, with one exception: A Quick Report that has the Print Only option enabled will not show your results on the screen at all, but continue with the printing options.

  5. Manage Options and Output - With the results on your screen, you can choose the output with the toolbar at the top of the report window. See "Report Output Options" for details.

More Information

Report Title & Header - Whether you view the report on your screen or print it, the report title and run date appear in the header of each report page. If you used subgrouping or other report options, that information appears just under the report title so you know which criteria was used to generate the results.

Use Arrows to Re-Sort Report​

While viewing certain Edge Cloud reports, you can use the arrow beside certain column headings to re-sort the report according to that column's criteria. Click the arrows a second time to sort that column in reverse order, or click the arrows beside a different column to change the sort order again. (Not all Edge Cloud reports support this feature. If your cursor changes to look like a hand, the feature is available.)

Open the Patient Folder / Responsible Party Record​

While viewing some Edge Cloud reports, you can click a patient name or responsible party name to open that record. Not all Edge Cloud reports support this feature. If your cursor changes to look like a hand, the feature is available.